Part-Time Administrative Assistant

Scope of the Position:

Part-Time Administrative Assistant/Residential Specialist for a Kakaako condominium.  This person will assist in the day-to-day building operations.  Must be dependable, work independently, work with the other management staff, have good communication skills, a positive attitude, willingness to learn, be proactive and willing to provide excellent customer service to the residents with a spirit of aloha.

Responsibilities:

·       Answer telephones.

·       Assist with tenant service requests and inquiries from residents and the public regarding parking, lockboxes, etc. 

·       Maintain the public parking rentals. 

·       Type documents, create databases, and data inputting.

·       Preserve the quiet and safe enjoyment for residents, guests and staff.

·       Prepare and maintain reports and records regarding guest and visitor incidents, maintenance, personnel matters, and other reports and records directed by the General Manager.

·       Type documents, create databases, record photos and videos, make statements, written daily reports along with photo documentation.

·       Register visitors and vendors.

·       Ensure visitor cars are registered.

·       Camera surveillance.

·       Communicate with tenants and owners regarding covenants, rules, and violation notices.

·       Enforcement of house rules (write tickets, warn rules violators).

·       Address or record concerns, complaints, or maintenance items.

·       Work with site vendors and contractors and respond to their needs.

·       Receive and disburse packages and mail deliveries.

·       Monitor cart use and collection within common areas

·       Work with first responders during emergency situations

·       May be required to work on some holidays and some Saturdays.

·       Other administrative duties as directed by the On-site manager

Minimum Qualifications:

·       Must have a high school diploma or GED.

·       Must have an intermediate level of computer skills with word and excel.

·       Strong written and verbal communication skills, including use of email to correspond, open documents, forward photos from mobile device and computer.

·       Ability to communicate in a professional manner with tenants, employees, and vendors.

·       Dependable, detail-oriented, and excellent customer service.

·       Prefer at least 2 years work experience in a customer service/hospitality/real estate related field.

Compensation:

• Salary negotiable or hourly rate.

Other:

• All offers of employment are subject to pre-employment drug and background screening.
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Please send resumes to cityproperties@hawaiiantel.net, attention Lisa Fujiwara, City Properties Inc. (808-524-1455)